Clinical Systems ClinAxys

ClinAxys® for Logistics, Kits and Inventory

ClinAxys® provides a Logistics Management Module to control the issue and receipt of investigator kits and to control the stock of all items from which kits are assembled. It can run as a standalone module or as an integrated facility for clinical trial studies.

Logistics Management Module:

  • Enables the user to design, order, and build sampling kits with minimal effort
  • Kits are assembled according to the study protocol
  • Unique labels for all tubes are printed with requisition form
  • Multiple locations may be defined for performing kit inventory and build
  • Reordering of kits based on previous study samples received from investigator site
  • Simple reporting of all costs associated with a study

The two sections within Logistics are Laboratory Supplies Maintenance and Investigator Kit Maintenance.

Laboratory Supplies Maintenance functionality includes:

  • Users can define, amend and enquire upon different types of supplies e.g. sample tubes, syringes. Re-order reports can be generated if stock levels drop below a minimum level
  • Definition of suppliers and associated information
  • Purchase and receipt of supplies, with a record of the expiry date and production batch
  • Stock lists and balances by expiry date, with an indicator showing stocks that have reached the Re-Order Level
  • Identification and management of stock that has expired or is about to expire
  • Laboratory Supplies Reports -including Supply Re-Order Level; Stock Level; Pending Stock Order and Stock Expiry report

Investigator Kit Maintenance functionality includes:

  • Definition of the Investigator Kit and the items that make up the kit. The kit can be made visit- specific and, in this instance, the required tubes are automatically retrieved from Study Protocol Visit Setup
  • Internal order for a Study to be sent to kit production
  • Build a number of kits for a particular Study, Investigator and Visit; specify the list of supplies, using the earliest valid expiry date first; print Kit labels, Tube labels and Request Forms; view Kit and Tube details and define additional tubes
  • Quality check before dispatch of any batch of kits
  • Dispatch and receipt of the kits sent to and received from the Investigator
  • Enquire about the overall kit status on the Study and Investigator basis
  • Removal of Investigator kits that have expired
  • Documentation printing of Picking Lists for items; Airway Bills; Kit Labels; Request Forms; Sample Labels; Dispatch/Delivery Notes and Record of Dispatch forms to send to Monitor
  • Bulk shipment of a batch of items dispatched to a site but not associated with a particular study or Investigator, enabling the stock to be deducted and to provide a record of dispatch
  • Cascade facility to detect a kitís arrival from an Investigator for a defined visit and automatically prompt the production and dispatch of a number of kits for future visits of this subject
  • Provision of kit based costing that links to overall study budget